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AAPCA1 Executive Director

Northern California

Title

Executive Director

Reports to

Board of Directors and Executive Committee of California Chapter 1 of the American Academy of Pediatrics

Job Type

Full Time (1.0 FTE); At-will employment

Salary

$75,000/year, Salaried (based on experience)

Benefits

  • Full Coverage Health, Dental, and Vision benefits
  • 3% Match Simple IRA Retirement Plan
  • $500/year Education/Professional Development Stipend
  • $500/yearWellness Stipend
  • 1 calendar day off to observe a religious/cultural holiday
  • 11 Paid Federal Holidays
  • 6 Weeks Paid Vacation

Location

Remote, but generally based in Northern/Central California for in-person meetings

ORGANIZATIONAL BACKGROUND

California Chapter 1, American Academy of Pediatrics (AAPCA1) is a professional organization for pediatricians with ~2,200 active and retired pediatricians that strives to promote the optimal health and development of the children and adolescents of Northern and Central California in partnership with their families and communities, and to support the pediatricians who care for them. AAPCA1 engages in initiatives, projects, and grants to fulfill this mission.

POSITION SUMMARY

AAPCA1 is looking for a self-starting, passionate, and energetic professional who is experienced in the non-profit sector, and interested in child health issues. The Executive Director (ED) will be responsible for the overall operations and management of California Chapter 1 (AAPCA1) to fulfill its mission. Primary responsibilities include organizational operations, planning, finances, policy and program development and member and community relations. The ED provides both oversight over programs and staff and primary staff support to AAPCA1 leadership (Executive Committee(1), Chapter Officers(1), Board of Directors), select committees and the strategic planning process. The ED also represents AAPCA1 to the National AAP and AAP-California, manages special projects and develops and maintains productive relationships with local organizations including government, nonprofits, insurers and industry.

(1)Executive Committee consists of the President, Past President, Vice President, Secretary and Treasurer of AAPCA1. Chapter Officers consist of the President, Vice President, Secretary and Treasurer.

GENERAL DUTIES AND RESPONSIBILITIES

Executive Leadership

  • Implement the vision, strategic plan and overall mission of AAPCA1.
  • Develop a strategic plan annually in collaboration with the AAPCA1 Board and Executive Committee to address Child Health, Member Health, and Chapter Health.(2)
  • Develop and implement a system for tracking and evaluating outcomes defined in the AAPCA1 strategic plan.(2)
  • Work closely with the Board to regularly evaluate and revise the AAPCA1 constitution and by-laws when appropriate.
  • Promote AAPCA1 Board development and success by providing orientation, guidance and support for Board members in alignment with AAPCA1 strategic plans.
  • Work closely with AAPCA1 committees: attend meetings, monitor and support their activities.
  • Work with AAPCA1 Advocacy Committee, AAP-California (comprising California Chapters 1, 3, and 4) and the national AAP organization on advocacy issues where appropriate.
  • Build and maintain relationships between AAPCA1 and community partners (e.g., child health coalitions and advocacy groups, health care organizations, academic medical centers, professional societies) in Northern California.
  • Liaison and collaborate with national AAP departments and ED’s of other chapters.
  • Attend national AAP functions (including but not limited to the Annual Leadership Forum and Annual Combined District Meeting), AAP California meetings and AAPCA1 annual meeting, educational activities and member events.

Development and Finances

  • Propose an annual budget with the AAPCA1 Treasurer in accordance with the AAPCA1 strategic plan; track budget performance quarterly and forecast future financial needs.
  • Oversee all financial operations of the organization, utilize standard accounting methods, and provide monthly reports to the AAPCA1 Treasurer and quarterly reports to the AAPCA1 Board.
  • Manage day-to-day financial affairs, including ensuring compliance with IRS and all other governmental and nonprofit regulations.
  • Support financial sustainability of AAPCA1 in accordance with the vision, strategic plan and overall mission of AAPCA1 by exploring funding opportunities and using a variety of methods to secure funding including grant writing, solicitation and fundraising.

Communication and Reporting

  • Oversee monthly publication of AAPCA1 newsletter with the Newsletter Editors (e.g., soliciting articles; writing, editing, publishing and distributing; and soliciting advertisements).
  • Maintain and update AAPCA1 website and social media.
  • Develop communication strategy to improve communication with membership.
  • Manage public relations for AAPCA1
  • Prepare an annual report of AAPCA1 activities with the President.

Membership

  • Oversee membership management that includes membership dues tracking and coordinating efforts to recruit and retain members.
  • Work with the Board to develop programs to address the needs of AAPCA1 members.
  • Develop and implement plans for outreach to all geographic areas of membership.
  • Develop relationships with all of the residency training programs in AAPCA1.
  • Respond to member inquiries.

Administration and Management

  • Report regularly to the AAPCA1 President and Executive Committee.
  • Supervise and manage all AAPCA1 staff and contractors including all hiring, termination and performance reviews of staff. AAPCA1 currently has a part time Project Assistant to support the initiatives of the chapter and aid the Executive Director in implementing the mission of the organization.
  • Support the Board with administrative needs and information/reports necessary to assure appropriate governance of AAPCA1.
  • Schedule, assist with agenda setting, and facilitate Executive Committee and Board meetings.
  • Schedule and assist in the facilitation of AAPCA1 Committee meetings.
  • Assist with planning and implementation of annual medical education conferences.
  • Assist with development of chapter programs, through planning, grant-writing, tracking and reporting, and general oversight.

OTHER/CLERICAL DUTIES

In addition to the above, the Executive Director will:

  • Assist in maintaining AAPCA1 database of membership, processing member record edits and updates when necessary.
  • Conduct mailings to membership of pertinent items.
  • Maintain project files.
  • Perform other duties to assist AAPCA1 in its daily functions as assigned.

(2)Strategic Plan (2022)

Child Health

  • Promote Equity and inclusion
  • Promote Address adversity
  • Promote Awareness of the child health implications of climate change

Member Health

  • Promote Physician Wellness
  • Promote Support & Resources
  • Promote Sense of Community

Organizational health

  • Advance Membership Numbers & Value
  • Advance AAPCA1 Relevance

QUALIFICATIONS

  • Passion and commitment to promote children’s issues and advance the mission of the American Academy of Pediatrics
  • Bachelor’s degree required, advanced degree (i.e., administration or public health) desired.
  • Administrative and/or program experience in non-profit, community-based, children’s services or comparable organization preferred
  • Experience in health policy, healthcare delivery, public health preferred
  • Experience in program management and leadership.
  • Ability to travel in-state and out-of-state for conferences and meetings
  • Ability to work flexible hours including occasional evening and weekend events

KNOWLEDGE, SKILLS and ABILITIES

  • Ability to communicate effectively and professionally in oral and written forms
  • Ability to work independently as well as collaboratively, to prioritize multiple tasks and to effectively and efficiently meet deadlines
  • Proficient in MS Word, Excel and PowerPoint; Adobe Acrobat; Teleconferencing and Web Conferencing (i.e., Zoom)
  • Proficient with web and social media marketing and communications including Facebook, Twitter, email and other channels and modes of communication
  • Experience with website design and maintenance preferred
  • Experience in grant writing, fund raising, presentations, supervision of volunteers preferred

WORKING ENVIRONMENT

  • Remote work with access to reliable internet
  • Ability to hear sufficiently for phone conversations and quiet, confidential oral discussions
  • Ability to speak clearly and concisely enough to be understood
  • Ability to sit for long periods of time in meetings or at desk
  • Ability to bend and pull occasionally to access files, equipment, and supplies

 

PHYSICAL DEMANDS

Walking and Standing (Mobility) – Less than 10%

Sitting – More than 90%

Hand and Finger Dexterity – More than 90%

Close Vision – More than 90%

Talking and Hearing – More than 70%

Lifting – Less than 40 pounds Seldom

41 to 60 pounds – Never

Ability to perform these essential functions will be used by the Executive Committee to determine if reasonable accommodation is possible for a disabled employee protected by the Americans with Disabilities Act.

AAPCA1 is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

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